Common Fixes for Scan to Email

The setup of printers or copiers for scan to email may require trying a few different options for it to work successfully. Here are a few tips we recommend trying and some settings that are worth double-checking if you're encountering issues.

Connecting to the host name or IP address

We recommend connecting to mail.smtp2go.com but certain models may require or prefer you connecting directly to an IP address. Please see the static IP options available here.

Ports

Common connection issues can typically be due to using a port that isn't open for you. We recommend trying different port options and we provide the following depending on the type of encryption you use:
TLS or no encryption >> available on ports 25, 2525, 8025, 587 and 80.
SSL >> available on ports 465, 8465 and 443.

Authentication errors

If you encounter an authentication error, first ensure you are using an exact username and password combination from your account. You can find this in the "Settings > SMTP Users" section.

We have found that some printer/scanner models dislike a username that includes special characters (such as '@').

If your device doesn't allow you to use standard SMTP authentication (username and password) then please see the alternatives we offer here.

Sender Domains
We highly recommend that all domains sending via your account are verified on the 'Settings > Sender Domains' section of your account to ensure the best deliverability rates.  For more information please see our Sender Domains guide here.

Guides
Under the 'Other' section of our setup guides there are some common printer models including Kyocera Multifunction Printers, HP Multifunction printers, Xerox Workcentre, Ricoh Printers and Lexmark Printers.

If you have tried different options from above and still encounter issues then please contact our award winning support team for further assistance.

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